Communications and Marketing Assistant CHRISTIAN COMMUNITY HEALTH FELLOWSHIP

An ideal candidate is:
•    Engaging
•    Personable
•    Has strong communication skills
•    Has good people skills
•    Organized
•    Driven
•    Idea Generator

About the Position:
This is a full time position but we’re flexible.
You report to the Executive Assistant and work closely with the CEO.
The Communications and Marketing Assistant is tasked to:
•    Enhance staff effectiveness by providing information and support related to all communication efforts.
•    Provide project management skills
•    Handle day-to-day administration for the communication and marketing of CCHF
Our common goal is to work as a team to help CCHF grow to serve a larger part in its leadership role in this movement.

Specifically your communications and marketing efforts will include:
•    Marketing through social media.
•    Creating emails using MyEmma.
•    Familiarity with CCHF websites and oversight of content update.
•    Creating, editing and otherwise expediting print, marketing, and communications pieces.
•    Generating video content.
•    Generating the quarterly newsletter, and bi-weekly digital newsletter. These include interviews with highlighted clinics and recruiting news from CCHF partners.
•    Assist the CEO in planning and production elements for CCHF|talk podcast.
•    Maintaining a marketing calendar that you’ll use to keep all staff members on track to meet deadlines.
•    Oversee the conference exhibition hall and overall conference design.
 

Skill sets that help qualify you for this position:
Proficiency in:
•    Adobe InDesign (newsletters, exhibit hall displays, brochures)
•    Microsoft Office (Excel, Word, Outlook)
•    SquareSpace (CCHF Conference Website)
•    Communications Skills (listening, verbal, written)
•    Planning/Organizing
•    Problem-Solving/Reasoning/Creativity
Strong plus:
•    Knowledge or experience with medical missions and/or non-profit work.
•    PremierPro
•    Adobe PhotoShop, Adobe Illustrator
•    Salesforce
•    Form Assembly
•    A journalism, communications, business degree.

How to apply:
Email resume to info@CCHFmail.org.
No phone calls please.

What is CCHF?
Founded in 1978, Christian Community Health Fellowship (CCHF) is a national network of Christians in healthcare and health promotion, who are focused on work among those who are under-resourced or marginalized in our nation. We recognize that there is a “movement” in America of Christians who are motivated by Christ to extend His love to the poor - to stand for justice in healthcare; and to be ministers of reconciliation in communities of need, the wider church and the institution of medicine. As a leader in that movement, our mission is to educate, equip and encourage Christians to live out the gospel through healthcare among the poor.

CCHF does this by promoting and developing a community of believers who have a common call to serve the poor through healthcare. We hold annual conferences, and produce publications that highlight stories and issues relating to this work. We challenge students by calling them to serve the poor in the name of Christ, and provide support to those who answer that call. And we assist individuals and organizations who are directly involved in this movement.

Expectations:
You’re contributing to the team in the way we expect when:
•    You have a servant-like and positive attitude in everything you are asked to do
•    You show initiative and fulfill your responsibilities.
•    You continually help us find new and better ways of doing things.
•    You are professional and represent CCHF well.
•    You model a godly life and pursue the way of Jesus.
•    You laugh a lot.
•    You honestly think it is an honor to be a part of this.

Things we Value:
•    Honesty/Integrity/Morality.
•    Adaptability/Flexibility. Mobile, positive, resilient, patient risk-taker who is open to new ideas.
•    Dedication/Hard-Working/Work Ethic/Tenacity.
•    Dependability/Reliability/Responsibility.
•    Loyalty.
•    Positive Attitude/Motivation/Energy/Passion.
•    Teamwork.
•    Willingness to Learn.
•    Professionalism.
•    Self-Confidence.
•    Self-Motivated/Ability to Work with little or no supervision.

How to apply:
Email resume to info@CCHFmail.org.
No phone calls please.

Gallery Assistant CHILDREN'S MUSEUM OF MEMPHIS

Part-Time

The Children’s Museum of Memphis has an opening for a part-time gallery assistant.

Seeking highly motivated individuals to help assist children, teachers and families in the exhibit areas of The Children’s Museum. Must have friendly, enthusiastic, patient, professional manner and great communication skills. Some experience with children preferred. Schedule includes Saturday and Sunday work shift.

To apply, please email your resume to cliff.drake@cmom.com. No phone calls, please.

 

Operations Manager BEALE STREET CARAVAN

Beale Street Caravan produces an internationally-syndicated, public radio program distributed around the globe by NPR to more than 3 million weekly listeners. BSC shares the music and culture of Memphis with the world.
The right person for this position loves Memphis music and enjoys public radio, podcasts, and other content platforms that inform and inspire. They are organized, detailed, self-motivated and have excellent writing skills  This position is currently part-time and there is some flexibility in the hours. The goal is to increase the position to full time in the fall of 2018. BSC is a small and nimble organization and we are growing fast. We need special and talented people that want to grow with us.

Interested applicants should send a resume and cover letter to: info@bealestreetcaravan.com

Duties:
 
●    Provide oversight and execution for administrative functions of the organization including but not limited to financial processes, communications, distribution, and data entry

●    Weekly Distribution of radio program, podcasts, and other serial content to multiple outlets

●    Schedule and execute Social Media posts and content
    
●    Writing website copy, content descriptions, and bios

●    Merchandise inventory management and fulfillment

●    Maintain workspace / order supplies

●    Refine internal systems, processes and workflows in collaboration with the ED

●    Implement BSC strategic plan and systems that support organizational goals

●    Assist the ED in building capacity and development opportunities

●    Other duties as assigned

Skills Required:

Professional writing experience / Experience with social media campaigns
Excellent communication and interpersonal skills / Ability to adapt to a changing environment
Strong business acumen and systems thinking / Flexibility in scheduling
Data entry/database management / Microsoft Office/Google Business Apps/Dropbox/MailChimp

Interested applicants should send a resume and cover letter to: info@bealestreetcaravan.com

 

 

Information Specialist/Administrative Coordinator MEMPHIS AREA LEGAL SERVICES (MALS)

About Memphis Area Legal Services (MALS): MALS is the primary provider of civil legal representation for low income individuals and families in Fayette, Lauderdale, Shelby, and Tipton counties in Tennessee who are facing critical, sometimes life-threatening situations. Legal assistance  is provided through advice and counsel, representation in court and administrative proceeding, and community education and outreach to vulnerable residents. Since 1970, MALS has grown to become a multi-faceted community law firm guided by values and principles that embody its commitment to equal access to justice for all.

About Supportive Services for Veteran Families (SSVF): Veterans and their families who are homeless or are in imminent danger of becoming homeless are given assistance through the Housing First model to find or retain housing. Veterans also receive case management and supportive service referrals, including medical, mental health, employment, and other services needed to promote housing stability. Those needing legal assistance are provided a MALS attorney who provides legal and housing counseling, representation in court or at administrative hearings (other than at the VA), and negotiation with landlords. Qualified veterans receive rental and utility assistance, payment of moving costs, and transportation child care expenses.

Position Description: This position reports to the SSVF Project Director. It assists project staff in maintaining the accuracy and timely entry of program data and performs administrative tasks that directly support the SSVF Program.

Key Responsibilities:
Responsibilities of this position include:

Administrative:
•    Performs administrative duties, including data entry/electronic filing/delivery of correspondence and financial documents/instruments
•    Compiles, sorts, and verifies the accuracy of data before it is entered
•    Compares data with source documents or re-enters data in verification format to detect errors
•    Stores completed documents in appropriate locations
•    Locates and corrects data entry errors or reports them to supervisors
•    Maintains a log of activities and completed work
•    Reviews physical and electronic participant files for relevant data
•    Tracks project participation, monitors adherence to outcomes, and assists with the creation of detailed reports regarding program performance
•    Enters program data into Homeless Management Information System (HMIS)
•    Enters records into legal case management system (Kemps Caseworks)
•    Ensures the integrity of the data within all databases utilized by the program
•    Adheres to standards and guidelines that guide the use of software and protects private information
•    Analyzes data to identify areas for improvement and assists program managers in implementing the improvements
•    Develops, designs, and creates new applications, ideas, or systems
•    Observes, receives, and otherwise obtains information from all relevant sources
Relationships/Outreach:
•    Works as part of a project team to coordinate database utilization protocols
•    Collaborates effectively with project staff and program managers to ensure project deliverables remain on track and aligned with organizational goals and expectations
•    Contributes to innovative solutions that resolve IT issues
•    Communicates with people outside the organization, representing the organization to clients, the public, government, and other external sources. Information is exchanged in person, in writing, or by telephone, or email
•    Develops and maintains a positive working relationship with others
Other
•    Performs other duties as assigned by the SSVF Project Director

Qualifications
The Information Specialist/Administrative Coordinator has:
•    Advanced knowledge of Homeless Information Systems, MS Project, Excel, PowerPoint, Word, SharePoint, and SQL Server
•    Knowledge of principles and methods for database design
•    Strong oral and written communication skills
•    Ability to provide detailed programmatic analysis
•    Advanced training and/or degree in computer science and/or information technology administration

Employment Status
Non-Exempt

 

Director of Customer Engagement GIRL SCOUTS HEART OF THE SOUTH

Girl Scouts is hiring!

We're looking for the best and the brightest for this full-time, salaried positions with benefits. This position requires night and weekend availability, necessitating travel and non-traditional work hours at times.  Additionally, this position will have individual and team-based pieces to their job responsibilities. To apply, please send your resume to jobs@girlscoutshs.org with the name of the position that you are applying for in the subject line.


Director of Customer Engagement
This position will be based out of our Memphis office and will be responsible for developing, implementing, and assessing year-round recruitment and placement of girls and adult volunteers across our jurisdiction. The person filling this role will be manage a team of staff members who represent Girl Scouting in their respective communities. This position must employ strategic oversight and hands-on management related to the efficiency and effectiveness of all recruitment activities throughout GSHS.


Interested applicants should respond by Friday, May 11. We plan to begin conducting interviews immediately and hope to bring new employees on as soon as qualified candidates are screened and able to begin employment with GSHS. Salary requirements, official job descriptions and other pertinent information will be discussed and provided throughout the interview process.

Customer Care Specialist for Mississippi GIRL SCOUTS HEART OF THE SOUTH

Girl Scouts is hiring!

We're looking for the best and the brightest for this full-time, salaried positions with benefits. This position requires night and weekend availability, necessitating travel and non-traditional work hours at times.  Additionally, this position will have individual and team-based pieces to their job responsibilities. To apply, please send your resume to jobs@girlscoutshs.org with the name of the position that you are applying for in the subject line.


Customer Care Specialist for Mississippi
This position will preferably be based out of our Tupelo office, but consideration will be given to applicants who could work from our Memphis office, as well. The individual serving in this role will mostly provide office­ based support to our members and potential members, by assisting in placement for families, in on-boarding of new volunteers and by responding to general inquiries and needs of our customer base. Additionally, this person's work will have an emphasis on conducting programming for our membership, through outreach, Girl Scouts in the School Day, and training.


Interested applicants should respond by Friday, May 11. We plan to begin conducting interviews immediately and hope to bring new employees on as soon as qualified candidates are screened and able to begin employment with GSHS. Salary requirements, official job descriptions and other pertinent information will be discussed and provided throughout the interview process.

 

Center Director GIRLS INC. OF MEMPHIS

JOB TITLE: Center Director
DEPARTMENT(S): Programs
REPORTS TO: Vice President of Programs
FLSA: Exempt

Girls Inc. of Memphis inspires girls ages 6-18 to be strong, smart, and bold. Since 1946, Girls Inc. of Memphis has offered programs designed to build girls’ capacity for college preparedness, confident and responsible adulthood, economic independence and personal fulfillment. As a local affiliate of our national organization, Girls Inc., we benefit from research and outcome-based, age-progressive programming specifically designed to provide the Girls Inc. Experience to girls in Memphis.

JOB PURPOSE:  Ensures delivery of the Girls Inc. Center programming is at capacity and of the highest quality in keeping with the Girls Inc. Experience, mission and annual goals. Center Director work collaboratively with program department to plan and implement programming to insure strong, smart and bold outcomes are achieved effectively and efficiency. Center Director builds and engages collaborative community relationships to support center programs; recruit participants; supervise and support center staff and volunteers; maintain an inclusive, safe and effective center environment; provide Girls Inc. curriculum in schools and other organizations; maintain accurate records and reports of center programs; develop and nurture positive relationships with participant, families, staff, community schools, organizations, businesses, and volunteers.

ESSENTIAL JOB FUNCTIONS:

•    Approach work with a focus on girls on their terms and advocate on their behalf

•    Focus on thoughtful qualitative and quantitative inquiry for continuous improvement
 
•    Take ownership and proactive action for overall agency success

•    Find the light and joy in the work through positive interactions with others

•    Plan, facilitate, prepare, and deliver educational programming; ensure that curricula being facilitated meets Girls Inc. Experience standards and are in alignment with girls’ needs and the agency mission; and delivered whithin a supportive, open, non-judgmental environment
 
•    Hire, train, support and evaluate program center/school facilitators and program volunteers

•    Ensure accurate record keeping for monthly financials, quarterly program evaluation and other reports

•    Actively engage girls, family members and community members in program continuous improvement and involvement

•    Coordinate and manage scheduling, programming, and facilitation for community-based programming and events, in-school, organizations, community events

•    Coordinate transportation and logistical needs for center programming

•    Serve as agency representative in the community for recruitment and marketing of center programs and Girls Inc. of Memphis

•    Manage participant recruitment, registration, on-boarding, and retention process with participants and families so that program capacity is met

•    Engage in program strategic, budget and program planning

•    Ensure that the effective and efficient program delivery model is documented, implemented, and evaluated through the TraxSolutions process in reference to online registration, online payment, outcomes evaluation agreement forms, outcome evaluations, etc.

•    Work collaboratively with the VP of Program and Director of Growth and Expansion to establish sessions to be presented and facilitated and to ensure effective and efficient training and curriculum development

•    Submit monthly reports regarding Center programs, events, successes, and needs

•    Provide any requested information for grants, funding applications, and reports in an accurate and timely manner

•    Give and receive regular constructive feedback from VP of Programs and Board Program Committee members

•    Establish, provide ongoing coaching and feedback, as well as, review Center staff annual objectives on a quarterly basis

•    Provide supervision/coaching and review of Center interns and volunteers

•    Actively engage in qualitative and quantitative program evaluation, including Strong, Smart, and Bold Outcomes Survey and Seeding Success

•    Work collaboratively with VP of Development to ensure effective systems are in place for volunteer and intern program monitoring as well as documentation of in-kind donations and services

•    Ensure financial documentation is accurate and submitted in a timely manner as specified including financial deposits, intake forms, evaluations, etc.

•    Monitor spending to ensure timely and effective record keeping with approved budget

•    Ensure center, grounds and vehicles are proactively maintained to quality and safety standards

•    Actively seek personal and professional growth opportunities for self and any staff including participation in conferences, training, meetings and seminars

•    Follow all agency policy and procedures as outlined in the staff handbook

•    Provide appropriate supervision for participants in Center programs, while maintaining safety standards for physically, and emotionally safe environment

REQUIREMENTS:

•    Must model the Girls Inc. mission of a Strong, Smart, and Bold individual exhibiting strong leadership qualities and a can-do attitude

•    Represent Girls Inc. in a manner that conveys professionalism, confidentiality, courtesy, fairness, personal integrity, and respect for others

•    Knowledge of or interest in youth development, gender equity, entrepreneurship, social justice, cultural issues and community engagement

•    Bachelor’s degree in education, sociology, psychology or related field

•    Minimum of three years’ experience in program development, implementation, and evaluation in youth development and educational settings

•    Minimum two-year supervisory experience with a diverse population of staff and volunteers, including the ability to coach others on supervision

•    Creative, entrepreneurial, upbeat, and comfortable speaking in front of groups of varying ages, sizes, and cultural backgrounds

•    Demonstrated abilities in incorporating diversity of cultures, ethnicity, languages abilities, and socioeconomic background in work with staff and in programming

•    Ability to communicate effectively orally, visually, in writing, and via computer with youth, teachers, coworkers, and volunteers

•    Experience in and enthusiasm for supporting volunteer involvement

•    A sense of humor and a collaborative spirit

•    Ability to lead and manage people

•    Computer proficient including MS Word, Excel, and Power Point

•    Effectively diffuse and manage volatile situations

•    Juggle multiple priorities

•    Ability to bend, lift, and move up to 25 lbs.

•    A valid TN driver’s license, access to a reliable vehicle and proof of automobile liability insurance with minimum policy requirements as established by Girls Inc.

•    Ability to work nights and weekends

INSTRUCTIONS:

Visit www.girlsincmemphis.org to apply, or send email to: kbrezina@girlsincmemphis.org

GIRLS INC. IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

Accounts Payable Clerk PORTER-LEATH

DESCRIPTION

The Accounts Payable/Fiscal Clerk will organize Accounts Payable activities by receiving and paying invoices, compiling and maintaining accounts payable records and assisting with financial support activities.

RESPONSIBILITIES

Essential Job Functions
1. Process all purchase order requests.
2. Review and verify accounts payable invoices/stipends/contractor payments.
3. Ensure the correct coding of all payment requests based on the Agency's cost allocation plan.
4. Ensure timely and correct payments to internal and external vendors and maintain such files.
5. Match up vendor invoices to receiving paperwork.
6. Complete vendor statement reconciliation and follow up on missing invoices.
7. Assist in preparing and analyzing monthly and year end reports.
8. Develop and analyze payable reports.
9. Perform some accounting functions and understand basic accounting principles.
10. Provide documentation and reports for Accounts Receivable billing, budgeting, and general accounting.
11. Process journal entries.
12. Assist with various departmental activities, and distribute mail.
13. Contribute to team effort by performing other tasks as assigned.

QUALIFICATIONS

• Associate's degree in Accounting or related field required. Bachelor's degree is preferred.
• Minimum of 3 years of experience in accounts payable is required.
• Knowledge of basic accounting or business practices and methods.
• Knowledge of standard computer software, including word processing, database and spreadsheet applications; able to understand processes via internet and e-mail.
• Effective written and oral communication skills.
• Ability to be accurate with excellent attention to detail.

INSTRUCTIONS

PLEASE APPLY ONLINE TODAY!
www.porterleath.org/opportunities

CONTACT INFO

Url

www.porterleath.org

Executive Assistant to the President THE ORPHEUM THEATRE GROUP

DESCRIPTION

Summary:
Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant will be friendly and can work well with others.

RESPONSIBILITIES

Duties include but are not limited to:
• Assist President
o Schedule and maintain appointment calendar
o Coordinate business meetings
o Respond to complaints
o Coordinate business flights and hotel accommodations for the President

• Administrative Duties:
o Handle all projects for staff assigned by President/CEO
o Liaison to Staff and Board of Directors
o Demonstrate discretion in highly sensitive matters

QUALIFICATIONS

Competencies:
Administrative Writing Skills. Verbal Communication. Organization. Problem Solving. Decision Making. Meeting Planning. Telephone Skills. Client Relationships. Internal Communications. Scheduling. Meeting Management. Written Communication. Travel Logistics.

Environmental Conditions and Physical Demands:
Employee spends a considerable about of time seated; working at a desk in front of a computer monitor. Manual dexterity sufficient to reach/handle items and work with the fingers. Well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation.

INSTRUCTIONS

To apply:
Interested applicants should email their cover letter and resume to Amanda Finck, HR Manager, at afinck@cushioncorp.com with the words “Job Application” in the subject line. No phone calls please.

CONTACT INFO

Email

afinck@cushioncorp.com

Url

https://orpheum-memphis.com/

Administrative Assistant, Elder Trust MEMPHIS AREA LEGAL SERVICES

DESCRIPTION                                                                                                       

About Memphis Area Legal Services (MALS): MALS is the primary provider of civil legal representation for low income individuals and families in Fayette, Lauderdale, Shelby, and Tipton counties in Tennessee who are facing critical, sometimes life-threatening situations. Legal assistance is provided through advice and counsel, representation in court and administrative proceedings, and community education and outreach to vulnerable residents. Since 1970, MALS has grown to become a multi faceted community law firm guided by values and principles that embody its commitment to equal access to justice for all.

About Elder Trust: MALS, three of the other major legal aid organizations in Tennessee, and Tennessee Alliance for Legal Services have joined forces to create the Tennessee Senior Legal Services Consortium, a statewide network of attorneys and other legal professionals working together to meet the legal needs of Tennessee’s most vulnerable senior citizens. The Consortium also partners with other organizations serving seniors to reach the most rural and underserved areas of our state. The Consortium helps seniors address core legal issues such as accessing benefits and healthcare; consumer protection; obtaining and maintaining safe and secure housing; avoiding or escaping abuse and exploitation; and engaging in estate planning activities such as wills, advance directives, and powers of attorney.

Position Description: This position reports to the Managing Attorney of the Family and Elder Law Unit. It performs clerical and administrative duties and ensures the efficient and smooth operation of the Elder Trust Program.

RESPONSIBILITIES                                                                                                     The Administrative Assistant performs a wide range of duties, including the following:  

Clerical
• Provides clerical support for MALS’ Elder Trust Program, such as composing, typing and/or transcribing pleadings, briefs, correspondence, memos, administrative reports, subpoenas, summonses, etc.; proofreads documents and other materials for correctness before processing and transmitting; and assists with MALS’ case management process
• Schedules appointments for MALS’ Elder Trust attorneys and maintains appointment calendars; books travel arrangements
• Answers and directs telephone calls and provides assistance and/or information to callers about the program and services offered
• Communicates with clients, lawyers, court personnel, government agency personnel, etc. in performing duties and interacts in a professional and courteous manner with all groups and individuals
• Establishes and maintains electronic and paper filing systems for correspondence, reports, time logs, etc.
• Performs data entry tasks associated with case management procedures, including tickler and time activities for attorneys on case management system
• Opens and closes case files in accordance with MALS’ case management procedures; maintains closed case files for unit

Administrative
• Ensures the orderly and efficient workflow within the program and unit; prepares requisitions for supplies, equipment and repairs
• Maintains a working knowledge of case management procedures, general office practices and communication protocols in order to professionally interact with staff, clients, callers and visitors
• Maintains a working knowledge of all policies, procedures, laws, rules, and regulations governing the office and the program and responsibly relays this information to callers and/or visitors
• Provides technical support to attorneys
• Performs a variety of administrative duties, including the preparation of check requests for approval; the copying, faxing, emailing, and/or mailing of documents and correspondence; and compilation of reports
• Sets up meetings and takes detailed minutes
• Monitors and maintains office equipment
• Develops, updates, and maintains a standard operating procedure for Elder Law Relationships
• Maintains a positive working relationship with unit staff and MALS’ other legal, administrative and support staff and assists in coordinating all necessary office relations between the different MALS units
• Collaborates with other staff

Other
• Maintains high standards of accuracy and competency in carrying out duties and responsibilities; maintains a high level of proficiency in the use of all hardware and software utilized in exercising duties and responsibilities
• Meets all deadlines in a timely manner
• Performs other duties as assigned by the Family and Elder Law Unit Managing Attorney or their designee

QUALIFICATIONS                                                                                                            MALS is seeking an individual who is highly organized, a self-starter and fast learner, gives keen attention to detail, has the ability to manage multiple projects and assignments, and enjoys working in a team-based environment.

Applicants should have:
• An Associate degree in secretarial science, business, or related field; at least two years of experience as a Legal Secretary preferred; or an equivalent combination of education and experience
• Must be able to type at least 65 words per minute and take and transcribe dictation at a speed of 65 words per minute
• Excellent computer skills with databases and Microsoft Office applications
• Strong oral and written communication skills
• Ability to prioritize projects and strong problem solving and analytical skills
• Good research skills
• Ability to exercise individual initiative and use discretion in handling confidential matters
• Ability to manage multiple deadlines
• Excellent customer service skills

Employment Status: Exempt
Salary DOE w/excellent benefits, including 401(K). This is a grant funded position.

INSTRUCTIONS                                                                                                                Please send a letter of interest and your resume to nmcgee@malsi.org; you will be asked to complete an employment application.

Contact Info                                                                                                                      Email nmcgee@malsi.org

Development Intern - Summer 2018 COMMUNITY FOUNDATION OF GREATER MEMPHIS

Part-Time

DESCRIPTION                                                                                                                  Reports to: Director of Development

Work Week: 15-20 hours a week (late May to early August)

The Community Foundation of Greater Memphis (CFGM) works to strengthen our community through philanthropy. CFGM is a place where generous people from diverse backgrounds come together to make our community a better place. Collectively, they have created the largest grantmaker in the Memphis area. We fulfill our mission by:
• Developing and managing charitable funds and endowments, offering the highest level of service to donors;
• Actively addressing the needs of the community; and
• Encouraging philanthropy and the growth of charitable resources among individuals, families, businesses, and community institutions.

POSITION SUMMARY                                                                                                       The intern will support donor development efforts through research, presentation, donor referral communications and event preparation. Community Foundation stakeholders include donors (fund holders, GiVE 365 members), professional advisors (financial advisors, CPAs and estate planning attorneys), and non-profits.
This position will allow a student to learn and refine a variety of skills including development communications, prospect research, event planning, presentation and donor database management. The intern will assist the Director of Development in the management of database research to create prospective donor portfolios and define pipeline opportunities. The intern will also assist with building prospective donor event concepts and preparing and sharing prospective donor presentations.
The student must be a community-minded individual with an interest in growing charitable giving and gaining a deeper knowledge of all aspects of Memphis philanthropy. This includes research and reporting on both local and national philanthropic trends.

ESSENTIAL DUTIES                                                                                                          • Assist with donor relationship database management
• Research prospective donor profiles
• Prepare and share PowerPoint presentations for marketing and development efforts
• Review and provide updates on local philanthropic events and organizations
• Other duties as assigned

QUALIFICATIONS                                                                                                             • Currently a student interested in the non-profit and/or philanthropic sectors. Undergraduate and graduate students may apply.
• Experience working with the entire Microsoft Office Suite as well as with customer relationship management tools. Relationship management or customer service background preferred.
• Excellent written, oral, and interpersonal communications skills are a must. This position will work both internally with Foundation staff, and externally with donors and prospective donors.
• Discretion. Interns may be exposed to the private data and charitable transactions of our donors. All information about grants and grantmaking should remain within the walls of the Foundation. It is expected the person in this position will uphold that trust.
• Interest in and ability to work in both a team environment and individually as a self-starter.
• Organized, detail-oriented with the ability to follow-up.
• Ability to commit at least 15 hours per week (flexible hours available).

INSTRUCTIONS
Submit resume to Caroline Kuebler, Director of Development- ckuebler@cfgm.org     Candidates should expect a phone interview and/or interview at the offices of the Community Foundation.

CONTACT INFO                                                                                                               Email ckuebler@cfgm.org

Administrative Assistant for Programs THE HYDE FAMILY FOUNDATION (HFF)

DESCRIPTION     

The Organization: The Hyde Family Foundation (HFF) strives to create a thriving, unified Memphis for all. We work across all sectors to enable the cornerstones of place-based success: access and opportunity, connectivity and vibrancy, and aligned and visionary leadership. HFF provides funding and engaged support for innovative, determined, and optimistic initiatives across four key impact areas: High-Quality Education, Vibrant Spaces and Communities, Thriving Arts and Culture, and Engaged Leadership and Civic Pride.

Accountability:
The Administrative Assistant for Programs reports directly to the Senior Program Director/Learning Officer and supports other members of the Program team and the grants management office. The Administrative Assistant also actively collaborates with the Executive Assistant and other support staff.

Summary Description:
The Administrative Assistant provides comprehensive administrative support to the Program team and grants management office. The Administrative Assistant uses his/her skills to work as a member of the Foundation’s team to advance the overall mission, goals, and priorities of the organization.

RESPONSIBILITIES          

Essential Job Functions:
Provide exceptional administrative support to the Program team and grants management office. Responsibilities include but are not limited to the following:
- Manage the planning, logistics and preparation for meetings (scheduling, invitations, tracking, event coordination, and follow-up with multiple parties);
- Support program team with meeting related tasks including preparing and distributing documents, research, notetaking, and reporting support;
- Assist with pre- and post-travel-related needs (scheduling, travel logistics, trip itineraries, and expense reports);
- Support the grants management office by facilitating grants management processes and workflow including grant application processing; ensuring grantee compliance; grant processing support; production of queries, research, and reports; and fielding and responding to basic inquiries and potential grant seekers;
- Demonstrate awareness and appreciation for the Foundation’s mission, values, and goals and be well versed in the Foundation’s grantmaking priorities, guidelines, approval process, current grantees, and projects;
- Perform other administrative duties such as answering phones, scanning, filing, mail distribution, ordering supplies, etc., as needed.

QUALIFICATIONS             

Professional Knowledge and Skills:
- Highly proficient in all aspects of administrative support and skilled at scheduling and travel management;
- Detail-oriented with exceptional organizational skills and ability to organize and prioritize workload to effectively complete multiple tasks and projects across program staff;
- Advanced capacity with Microsoft Office (Word, Excel, and PowerPoint);
- Knowledge of GIFTS Online grants management system preferred (comparable experience accepted);
- Exceptional project management skills;
- Ability to collaborate and work effectively with a wide range of diverse individuals and groups;
- Knowledge and experience with the Memphis civic and non-profit landscape;
- Adept at working effectively both independently and in collaborative team environments.

Personal Qualities:
- Consistently produces high-quality, detailed, accurate work;
- Organizes, plans, and schedules in an efficient, productive manner;
- Strong work ethic, persistent yet balanced;
- Adaptable, flexible, resilient, and comfortable with multi-tasking;
- Collaborates well with people of different races, backgrounds, experiences, and educational levels;
- Strong communication skills, both verbal and written;
- Enthusiastic, dependable, and self-aware;
- Team-oriented with strong interpersonal skills;
- Trustworthy and discreet, when necessary.

Compensation:
To be determined based upon experience and qualifications. Eligible for comprehensive benefit plans.

INSTRUCTIONS


If interested in applying for the Administrative Assistant position, please email your resume to Kim Tobin at ktobin@hydefoundation.org.


Application Deadline: April 20, 2018

Administrative Assistant MEMPHIS AREA ASSOCIATION OF REALTORS

DESCRIPTION

The Memphis Area Association of Realtors is seeking an administrative assistant to provide support to several busy individuals.  

RESPONSIBILITIES

Candidates must have strong skills in the following areas: Microsoft Office programs, strong attention to detail; the ability to multitask and prioritize projects; willingness to collaborate; and strong communications skills. The position requires reliable transportation to run errands on behalf of the company.

QUALIFICATIONS

College degree required.

INSTRUCTIONS

E-Mail resume to melanie.blakeney@maar.org

Facilities Manager SOULSVILLE FOUNDATION

SUMMARY                                                                                                                        The Facilities Manager is responsible for maintaining the functional operations and appearance of the Soulsville Campus and grounds (including all fixed structures), managing contracts with campus janitorial services, limited transportation of certain objects, aiding with Museum exhibition installations, and helping with special events.

MAJOR KEY RESULT AREAS
- Campus Operations
- Janitorial Service
- Transportation
- Exhibit Installations
- Events

DUTIES AND RESPONSIBILITIES
1. Oversee interior and exterior maintenance of Soulsville Campus including exterior grounds appearance and lighting.
2. Manage office and facilities operations; interact with janitorial vendor and staff to ensure conformance to standards.
3. Handle day-to-day operational issues such as replacing light bulbs.
4. Understand and oversee the care, condition and performance of facilities plumbing, electrical installations, security, heating, ventilation, and air-conditioning systems.
5. Direct and/or perform repairs on facilities equipment.
6. Arrange for and supervise the care and maintenance of parking lots, outdoor walkways, exterior lighting systems, lawns, plantings, and other maintenance requirement for the Campus grounds.
7. Maintain a list of service and supply vendors and maintains the primary relationship with the vendors.
8. Regulate access control to Soulsville Campus.
9. Control ingress and egress of students, employees, vendors and entry doors not open to the public.
10. Manage daily operation of physical security controls; assist in development of security plans for the properties.
11. Monitor and act on information from fire alarm, intrusion alarm, closed circuit television and the emergency telephone.
12. Keep records, including the staff/visitors log, object inventory and the security log.
13. Patrol areas to check for vandalism, mechanical fire and theft.
14. Call the proper managers in emergencies or for other unusual conditions.
15. Work with Administration to continually update, test, and monitor Emergency Management Procedures. 16. Open and close all campus facilities according to established procedures. 17. Respond to recommendations by risk management assessor in conjunction with insurance reviews. 18. Limited transportation of objects. 19. Assist with exhibit installation in Museum.
20. Oversee campus wide facility setup for special events; assist with events as needed
21. Other reasonable duties as assigned by the CEO and other Soulsville management.

QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE
Technical School or Community College certificate (2years) in Building Services/Maintenance, HVAC, Electrical, etc. preferred; in lieu of degree, 8 years experience in facilities management, engineering, construction, etc.; or a combination of education and experience that totals 8 years.
Experience with OSHA worker safety, local building codes and/or fire safety is also preferred.
Facilities Management (FM), Certified Facilities Manager (CFE) or Certified Plant Engineer (CPE), etc. certification preferred.
Must possess a valid driver’s license and show proof of liability insurance coverage as required by the laws of the State of Tennessee.

COMPUTER SKILLS
This position requires excellent PC skills; experience with Windows, Word, and Excel; aptitude and willingness to learn new software programs through hands-on use and self-study.

SKILLS AND ABILITIES
1. Strong management and organizational skills.
2. Ability to work flexible hours, including some weekends and holidays.
3. Demonstrated written and verbal communication skills, including excellent customer service in person and on the phone.
4. Ability to handle and prioritize multiple complex tasks within a deadline and with a high degree of accuracy and attention to detail.
5. Excellent attention to detail and strong follow-through skills for completing projects and accomplishing goals.
6. A strong sense of protocol, tact, and diplomacy and ability to work well with a variety of people and personalities and a willingness to take and utilize constructive feedback.
7. An understanding of non-profit organizations and events.
8. Enthusiastic self motivation, the ability to motivate others, and little need for direct supervision.
9. Ability to maintain expenses within an established budget.
10. A commitment to personal professional growth.
11. Demonstrated ability to function as a “team player.”

PHYSICAL DEMANDS
Physical requirements include ability to sit for extended periods at a desk, at meetings, and in automobiles; standing, climbing stairs, walking, mental pressure, lifting boxes, large pieces of glass, tables, chairs, speakers, etc., weighing up to approximately 35 pounds. Ability to work flexible hours, including some weekends and holidays.

SALARY RANGE
$40,000 to $50,000

WORK ENVIRONMENT
Fast paced office environment and some work outdoors and travel to vendor and client locations.

TO APPLY
Please send résumé to facilitiesmanager@soulsvillefoundation.org. Applications will be reviewed on an ongoing basis. Due to the high volume expected, only those selected for an interview will be contacted.